Google G Suite Resources

Recommended Video Tutorials

Watching these videos will save you hours of time and will vastly improve your organization's records and communications.

About G Suite Productivity Tools (Not a Video)


Google web applications include: Gmail, Google Drive, Google Plus, Google Hangouts, Google Calendar, YouTube, Maps, and Google News.

Basic apps include:

  • Docs (word processing)

  • Sheets (spreadsheet)

  • Slides (Powerpoint)

  • Forms (data collecting)

  • Drawings

Google documents can be shared with one person, a group of people or the entire world wide web. PDFs, Word Docs, etc. can also be stored and shared in Google Drive.

Squarespace & Google For Work

Squarespace works well with Google. Website forms can send data directly to Google Spreadsheets and also to any email address.

Terms explained

Over the years, Google has updated, expanded and unified their cloud/web based applications and services. This has led to some  confusing terminology.

Google Drive and Google Apps

Generally, Google Drive and Google Apps refer to the version available to individuals. It is free. All applications are available including Gmail, Drive, YouTube, Google Plus and Hangouts.

Google For Work 

This is and has been called Google Apps for Business and Google for Business. It is a paid service with all the web applications that are available for individuals plus the following:

  • custom email addresses at your domain ( Each person with a unique email address (president@... or sam@...) is called a User. Each User has their own Google For Work account based on their unique email address. Documents created can be shared with other users and any individuals outside the organization that have an email address.

  • at least 30GB of storage for documents and email

  • 24/7 phone and email support for the designated administrator of the overall account

Google for Nonprofits

This is Google for Work for free. Canadian nonprofits apply through TechSoup. We thank Google for their interest in supporting the work of charitable, non-discriminating non-profit organizations throughout the world.

Each Board/Staff member will have a separate Google account within your organization's Google account. These accounts are called "user" accounts. Each user has their own suit of Google applications. Documents in user accounts can be shared with other users.

Further Assistance

Contact Vic: (204) 471-4736

Gmail Tutorial 2019 - Quick Start Training

By Anson Alexander from

Published on Jan 15, 2019

Great for Gmail beginner and intermediate users.

How to use Gmail including (with video timestamps):

  • How to compose emails - 5:54

  • Manage received emails - 8:45

  • Understanding Labels - 12:17

  • Add your signature and other settings - 15:19

  • Email Search - 19:09

  • “Canned Responses” pre-composed messages - 20:22

  • Contacts - 22:13

Google Drive / Docs / Sheets - 2019

How to use Google Drive including how to store files, create docs / sheets and how to collaborate and share using the 2019 Google Drive user interface. Great for Google Drive beginner and intermediate users.

By Anson Alexander from

Updated: January 11, 2019

27:41 minutes

Features covered include:

  • About Google Drive - 1:05

  • Creating documents - 1:51

  • Commenting - 4:50

  • Using version history - 6:08

  • Google Sheets - 8:30

  • Creating folders & Organizing files - 10:28

  • Sharing - 18:32

  • Emailing as attachments 24:07

  • Settings - 26:03

  • Accessing settings - 26:03

Google Calendar

By Anson Alexander
Published on Jan 17, 2019
19:21 minutes

How to use Google Calendar including how to create events, invite guests, manage multiple calendars and share calendars using the 2019 Google Calendar user interface. Great for Google Calendar beginner and intermediate users.

Sharing Documents

How to Share Documents In Google Drive

Published on Feb 6, 2017
By Steve Dotto of Dotto Tech
2 minutes

Google Docs Geeky Tips & Tricks

7 Geeky Tips & Tricks for Google Docs

Published on Mar 26, 2017
By Jamie Keet at Teacher's Tech
14 minutes

Tips include:

  1. Best place to start your Google Docs from - 0:00

  2. Advanced sharing - 2:50

  3. Comments, assign users and individual tasks - 4:33

  4. Force a copy or preview of your Google Docs - 7:17

  5. The fantastic Explore feature! - 8:25 - research made easy.;.. (search) within your document window for relative articles and images; and use the quote icon to create footnotes automatically.

  6. Star and Move shortcut icon - 10:44

  7. The always important Revision History 11:46

Google Sheets: Intro to Formulas

Introduction to Formulas in Google Sheets | Part 2

Julian Juenemann of Google's Measureschool
Published on Nov 22, 2017

Formulas in Sheets make up powerful tools to analyse data dynamically in a Google Sheets. In this video we take a look at how we can use them to do basic data analysis and where you can find more formulas.