Google G Suite Resources

Recommended Video Tutorials

Watching these videos will save you hours of time and will vastly improve your organization's records and communications.


Gmail Quick Start

Gmail

Published on Sep 21, 2016
By Anson Alexander
https://youtu.be/AGiFkJDwG-k
18 minutes

A Gmail tutorial using the 2016 Gmail user interface to help familiarize yourself with using Gmail as an email service.


G Suite Overview

Overview of G Suite / Google Drive

Updated: January 2, 2017
By Anson Alexander
https://youtu.be/LW9gh2myDhA
20 minutes
Sharing explained at: 10:37


G Suite Docs and Sheets

Google Docs and Sheets

Updated: April 10, 2017
By Anson Alexander
https://youtu.be/LW9gh2myDhA


Google Calendar

The NEW Google Calendar

Jamie Keep at Teacher's Tech
Published on Oct 21, 2017
11:30 minutes

The new Google Calenda has a fantastic new clean look and makes customization and organization in your life a breeze.


Google Calendar Tips & Tricks

Google Calendar

10 Tips & Tricks

Published: Jul 11, 2017
By: Jamie Keet at Teacher's Tech
13 minutes

QUICK REFERENCE:

0:30 Quick add events
2:09 Use signup appointment slots
3:53 Get your agenda emailed every day
4:49 Use a task list
5:57 Enable more features in labs
 

7:13 Share your calendar with others with or without a Google account
8:41 Add a friend or co-worker's calendar
10:11 Create all a day event or multiple days
11:12 Compare calendars to add events

These 10 Google Calendar tips will help you get more out this fantastic app. Dive deeper into Google Calendar with these overlooked features that most users don't know about.

Sharing Documents

How to Share Documents In Google Drive

Published on Feb 6, 2017
By Steve Dotto of Dotto Tech
2 minutes


Google Docs Geeky Tips & Tricks

7 Geeky Tips & Tricks for Google Docs

Published on Mar 26, 2017
By Jamie Keet at Teacher's Tech
14 minutes

Tips include:

  1. Best place to start your Google Docs from - 0:00
  2. Advanced sharing - 2:50
  3. Comments, assign users and individual tasks - 4:33
  4. Force a copy or preview of your Google Docs - 7:17
  5. The fantastic Explore feature! - 8:25 - research made easy.;.. (search) within your document window for relative articles and images; and use the quote icon to create footnotes automatically.
  6. Star and Move shortcut icon - 10:44
  7. The always important Revision History 11:46

About G Suite Productivity Tools

Apps/Drive/Docs

Google web applications include: Gmail, Google Drive, Google Plus, Google Hangouts, Google Calendar, YouTube, Maps, and Google News.

Basic apps include:

  • Docs (word processing)
  • Sheets (spreadsheet)
  • Slides (Powerpoint)
  • Forms (data collecting)
  • Drawings

Google documents can be shared with one person, a group of people or the entire world wide web. PDFs, Word Docs, etc. can also be stored and shared in Google Drive.

Squarespace & Google For Work

Squarespace works well with Google. Website forms can send data directly to Google Spreadsheets and also to any email address.

Terms explained

Over the years, Google has updated, expanded and unified their cloud/web based applications and services. This has led to some  confusing terminology.

Google Drive and Google Apps

Generally, Google Drive and Google Apps refer to the version available to individuals. It is free. All applications are available including Gmail, Drive, YouTube, Google Plus and Hangouts.

Google For Work 

This is and has been called Google Apps for Business and Google for Business. It is a paid service with all the web applications that are available for individuals plus the following:

  • custom email addresses at your domain (@yourcompany.com). Each person with a unique email address (president@... or sam@...) is called a User. Each User has their own Google For Work account based on their unique email address. Documents created can be shared with other users and any individuals outside the organization that have an email address.
  • at least 30GB of storage for documents and email
  • 24/7 phone and email support for the designated administrator of the overall account

Google for Nonprofits

This is Google for Work for free. Canadian nonprofits apply through TechSoup. We thank Google for their interest in supporting the work of charitable, non-discriminating non-profit organizations throughout the world.

Each Board/Staff member will have a separate Google account within your organization's Google account. These accounts are called "user" accounts. Each user has their own suit of Google applications. Documents in user accounts can be shared with other users.

Further Assistance

Contact Vic: (204) 471-4736

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